PEMBROKESHIRE PROSPECTORS SOCIETY RULES
Aims and Ambitions
1. The members of the Society will be persons normally resident in Pembrokeshire,
or Cardiganshire (but at the Members discretion persons from other areas
will be accepted), all however
must be interested in metal detecting, and associated activities.
2. The Society will provide the opportunity for exchange of information
3. The Society will arrange expeditions
4. The Society will endeavour to improve
the image of metal detecting, and will uphold
the highest standards of conduct.
5. The Society will encourage interest
in Pembrokeshire and its history.
6. The Society will encourage all matters
that are of mutual interest and benefit.
7. The members will be encouraged to study,
label and preserve their own collections.
Rules of Membership
1. The Society will have a membership
of persons over the age of 16 years.
2. (a) Persons under 16 will only be accepted
if sponsored by an adult member.
(b) That the age when a Junior Member becomes a senior be fixed at 16
Full Membership Fee to be paid in the January following the existing members
3. (a) All New Would-be Members to be
vetted by Officers and must attend 2 meetings
before being accepted.
(b) A membership fee is payable, this fee to be fixed at the A.G.M. annually.
Annual Fee is £12-00. Membership Cards to be numbered.
(c) Current members must pay their renewal subscriptions by & including
February meeting or deemed to be lapsed members and Barred from entering
of the Month Competitions and Club Searches.
(d) Pembrokeshire Prospectors Club Members MUST join the Haverfordwest
Club to attend the Prospectors Club Meetings on their premises to comply
Cricket Club Registered Licence & Rules. A list of members names to
be sent to the
4. (a) A committee elected by the members
and consisting of The Chairman, Secretary
and Treasurer to administer the Society. To tighten up financial procedures,
accountability, two out of these three to be the Authorised Signatories
Pembrokeshire Prospectors Society`s Cheques issued.
(b) The newly-elected Vice Chairman to sit at the Top Table to assist
the Chairman &
Secretary with the Find of the Month Competition, and that the Vice-Chairman
automatically asked to stand as Chairman the following year.
(c) The Chairman not to be up for re-election for 12 months after the
(d) The Web-Site Officer to be paid £26-00 per annum
(e) The Club Search Officer to be paid £26-00 per annum.
(f) The Secretary to be paid £100-00 Expenses per annum.
(g) A Membership Secretary to be appointed at the AGM
5. The Society will hold regular meetings,
and one annual general meeting per year.
6. The chairman will have discretion to
vary the start time between 7.30 and 8pm
according to the agenda items, also to vary the order of the agenda.
7. The Society shall adopt such rules
as are considered necessary for the benefit of the
8. Membership will be capped at 60 members,
and an application form to vet
prospective members be used. Membership shall be terminated, or refused
discretion of the membership.
9. The members will abide by the Code
of Conduct, and the Country Code.
That any Members not filling in holes properly on a Club Search either
on land, beach,
or fore-shore, to be given a verbal warning by an Officer of the Club.
After 2 verbal
warnings, a written warning to be issued if offending for the third time.
to be to be recorded and reported at the next meeting. Membership to vote
expulsion if written warning has to be given.
10. All persons engaged in Society activities
MUST be paid up members or honorary life
members with full voting rights as if a paid up member.
(a) Visitors from other clubs can participate in the society`s activities
as long as they
can prove they are N.C.M.D.or F.I.D members.
(b) Guests can attend no more than 3 meetings a year, and apply for membership
that time if they want to.
(c) As the Club is affiliated to and covered by NCMD on Club Events, it
essential for Members to belong to FID. or NCMD.
11. Any activity arranged by the Society,
and any permission for search granted to the
Society, will be designated an official Society activity.
12. Any designated Society activity shall
be carried out under the leadership of an appointed
(a) Pen and paper to be put in a plastic bag for members to sign in on
(b) A Fee of £2-00 will be levied per Search
(c) Start And finish times to be agreed. A steward to be appointed for
(d) To have 6 Land Searches & 6 foreshore/estuary club Searches per
(e) The Club Search Land Owners to be given a bottle on day of Club Search
13 (a) No individual member shall take advantage in any way of any site,
designated as a Society site until such a site is derestricted.
(b) A motion to de-restrict a site shall be proposed and seconded at an
meeting and debated at the next monthly meeting.
(c) A member inviting a club search on land he/she has permission to search,
will not be
designating that land as Society land.
14. Regarding Rights of ownership to
The Land-Owners on Club Searches should be made aware of Finds made, and
to an agreement on ownership. Finds on Club Searches to be split 50/50
searcher and the Land-owner. For any finds by a member on an invited site
£1,000 to be split:- 50% to Land-owner, 25% to Finder, and 25% to
person who made the
site available. Artefact to be valued by independent Valuer if necessary.
15. No information regarding the activities of the Society on sites, or
the whereabouts or
products of such sites will be given to any persons outside the Society
express approval of the membership.
16. On any organized Out of Pembrokeshire Detecting Rallies No Coach to
be Hired until the
full amount of non-returnable money from the members who are going, is
given to the
FINDS OF THE MONTH COMPETITION.
17. The Find of the Month Competitions
will run from December to the following
November, and the Financial Year will run from January to December.
18. All entries for the Finds of the Month competition must have been
found by the entrant
whilst using a metal detector, and be wholly or mainly made of metal.
Entries must be:-
(a) Any coin or artefact which in the opinion of the committee needs verification
withheld and sent to the National Museum of Wale Cardiff, or any other
When positive identification has been established, then it can be entered
in the competition in
the month in which it is returned.
(b) Any contemporary forged copper or silver Tokens and Coins go into
the Coin Category.
(c) Love Tokens to go into Ancient Artefacts.
(d) The Club to display a small finds table or tray for members Finds
that are not to
Be entered into “The Find of the Month” Competition, for identification
19. Finds outside Pembrokeshire can only be entered in the category of
name, similarly finds made on a club search should only be entered in
the club search
category. The only exception to this rule is for the finding and entry
of a Hoard.
20. The Find of the Year Competition to be judged at the November meeting
by a person
unconnected with the P.P.S., but who has connections with the hobby of
21. Any entry in the Find of the Year Competition can be substituted by
a line drawing or a
22. (a) An Annual Cup to be awarded at the Find of the Year Presentation
Evening for the
Member who has won the most Find of the Month winning Certificates.
(b) Finds of the Year Trophies to be awarded at the December Social Evening
(c) To Have a Christmas Meal and Quiz at the December Annual Presentation
23. An Attendance Record to be kept of monthly Club meetings. Book to
be provided for
Members and Guests to sign.
24. A Hospitality Fund held by the Treasurer should be available for the
entertain visiting Guests.
25. All Procedural matters agreed at A.G.M.s should be recorded on a separate
list to be
handed to new Officers on Election.
26. That the Club Purchases a “Speak-Easy” Loud Speaker for
PROCEDURE TO DEAL WITH ASSETS
OR LIABILITIES IF THE CLUB CEASES TO EXIST
(27) If Pembrokeshire Prospectors Society
ceases to exist, after any debts are paid off, any
money left should be divided between the local charities that the club
supports. The club should not close with a deficit because of the proposed
that more than one signature be required on Society`s cheques. Any perpetual
trophies should be offered to Haverfordwest Museum on permanent loan until
time that the Club should be reformed.
Find of the Month Competition.
1. Ancient Artefacts:
2. Coins pre 1649
3. Coins 1649 onwards
4. Modern Finds (Victoria) onwards
5. Finds Outside Pembrokeshire
6. Club Search
7. Hoards - must comprise of three or more pre decimal coins or two or
The member who receives the most votes in each category will receive a
certificate for the Find of the Month
Winner and so be eligible to enter into The Find of the Year competition.
Pembrokeshire Prospectors Code of Conduct
1. Do not trespass.
2 Remember it is illegal to use a detector on any protected site, unless
permission has been obtained from the appropriate Secretary of State
or designated Authority. A protected place is defined in the Ancient
Monuments and Archaeological Areas Act 1979.
3. Help to keep the area tidy, take away all junk that you dig and place
4. Do not leave a mess, do not leave any holes, and replace any divots.
5. Report any finds to the landowner.
6. If you find any live ammunition, mark the spot carefully, and report
once to the police.
7. Learn the laws of the Treasure Act.
8. Respect the Country Code, close all gates, avoid damage to crops, do
not disturb any animals.
9. Remember when you are out detecting you are an ambassador for the
P.P.S. and the hobby, do nothing that may give the Society a bad name.
10. Be friendly to those who show an interest in detecting, tell them
Society and the Hobby.